Freight payment options

Flexible Payment Methods for European Freight Operations

EUR, GBP, CHF

Multi-currency lane payment

100% secure

Stripe Connect powered

Direct

Paid into your own account

Available freight payment methods

Choose the payment flow that aligns with your lane operations and carrier relationships

Full capture

Immediate freight charge payment upon load completion

How does it work?

  • Create a payment request for the full freight charge
  • Shipper receives a secure, branded payment link
  • Payment captured immediately upon shipper authorization
  • Funds paid into your carrier account by the payment provider

Advantages:

  • Fastest payment cycle
  • Streamlined, single-step process
  • Ideal for established shipper-carrier lanes
  • Optimises cost-per-shipment on standard loads
Result:

Freight revenue paid to your own account

Instant capture

Freight charge captured the moment the shipper authorises

Request sent Authorised Captured

Authorize & capture

Reserve freight funds, capture after proof of delivery

Authorisation workflow:

  • Create payment request for the full freight charge
  • Shipper authorises payment: funds verified and held
  • Transport executes across the planned lane
  • You capture payment after delivery confirmation and POD submission
7-Day window:

Authorisation valid for 7 days. Capture anytime within this period to match your delivery cycle.

Benefits:

  • Freight funds held before dispatch
  • Manual capture control aligned with delivery milestones
  • Ideal for new lane partnerships and spot market loads

7-Day authorisation hold

Funds verified and reserved for up to 7 days

Request Authorised Held 7 Days Captured

Deposit & balance

Split freight payment: mobilisation deposit before dispatch, balance after delivery

Payment structure:

Mobilisation deposit

Captured before dispatch

Flexible percentage

Freight balance

Captured after delivery

Off-session capture

Ideal for:

  • High-value and oversized shipments
  • Long-haul and cross-border transport
  • New shipper-carrier relationships
  • Complex multimodal logistics operations
Flexibility:

Set your own deposit percentage to match lane profitability and fuel advance requirements.

Split freight payment

Deposit captured upfront, balance after proof of delivery

Deposit In transit Balance

Real-Time freight payment tracking

Monitor every freight charge from request to lane payment

Freight payment status lifecycle

DRAFT PENDING AUTHORISED PARTIALLY CAPTURED CAPTURED

Draft

Freight payment request being prepared

Pending

Awaiting shipper payment authorisation

Authorised

Freight funds verified, awaiting capture

Partially captured

Deposit captured, freight balance pending

Captured

Freight charge paid, invoice generated

Cancelled/Expired

Request cancelled or authorisation expired

Freight payment processing

Fast payment

Funds authorised before the load moves

Secure

Processed by Stripe Connect with PCI-DSS compliance

Transparent

Clear fee structure per lane and per shipment

Accepted payment methods

Corporate credit & debit cards

  • Visa, Mastercard, American Express
  • 3D Secure authentication for maximum fraud protection
  • Full support for corporate and fleet fuel cards
  • Instant authorisation for time-critical loads
Instant processing

Digital wallets

  • Apple Pay (iOS devices)
  • Google Pay (Android devices)
  • One-tap payment for rapid freight payment
  • Biometric authentication for enhanced security
Fastest checkout

Multi-Currency lane payment

Supported currencies

Euro (EUR)

Primary currency for EU and Eurozone lanes

Pound sterling (GBP)

For UK–EU cross-border freight operations

Swiss franc (CHF)

For Swiss market and Alpine corridor freight

EU freight compliance Built-In

VIES VAT validation

Automatic EU VAT number verification for all B2B freight transactions via real-time VIES integration.

Reverse-Charge mechanism

Cross-border B2B freight transactions handled per EU Directive 2006/112/EC for intra-community supply.

B2B invoice generation

EU-compliant freight invoices automatically generated from captured charges with full audit trail.

GDPR compliance

Organisation-scoped data access with comprehensive audit trails for every freight payment transaction.

Freight payment FAQs

Full capture pays the freight charge immediately when the shipper authorises it ideal for established lane partnerships and standard FTL/LTL shipments.

Authorise & capture holds the freight funds for up to 7 days and lets you capture them after proof of delivery, which suits new lane relationships or any shipment where you want the money committed before dispatch.

Deposit & Balance splits your freight charge into two payments:

Mobilisation deposit: A percentage you choose (e.g., 30-50%) is captured upfront before dispatch covering fuel advance and driver mobilisation costs.

Freight balance: The remaining amount is captured after delivery confirmation, without requiring the shipper to be present (off-session capture).

This method is ideal for high-value shipments, cross-border lanes, and provides working capital for transport operations.

Authorisations are valid for 7 days. Within this period, you can capture the full freight charge or a partial amount. After 7 days, the authorisation expires and funds are released back to the shipper.

CargoPay provides comprehensive freight payment tracking:

  • Failed payments are tracked with detailed error codes and decline reasons
  • Payment status updated in real-time on your carrier dashboard
  • Email notifications keep dispatch and finance teams informed
  • Full audit trail maintained for every freight transaction

Ready to optimise your freight payment?

Join carriers and shippers using CargoPay for professional freight payment management across Europe

Register as Carrier Register as Shipper

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