What Documents Do You Need?
CargoPay's value depends on the integrity of its network. Every participant must be verified as a legitimate business entity before gaining access. Understanding documentation requirements in advance streamlines your onboarding and accelerates network access.
Why Is Documentation Required?
Verification is not a bureaucratic exercise. It is the foundation of trust in the CargoPay network. In an industry where fake carrier fraud is a growing concern and criminal networks use forged documentation to impersonate legitimate service providers, verification is essential to network security. By requiring documentation, CargoPay ensures all participants are legitimate businesses, reducing fraud risk and creating mutual accountability.
Standard Documentation Requirements
Requirements vary based on company type, jurisdiction, and operational scope. The following represents the typical categories that may be requested.
Company Registration Proof
Verifies legal existence of the business
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Certificate of Incorporation
Or equivalent national registration document for your jurisdiction
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Commercial Register Extract
Handelsregister (DE), Registre du Commerce (FR), Trade Register, or national equivalent
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VAT Registration Certificate
EU VAT number for compliance verification via VIES
Operational Credentials
Confirms authority to perform transport operations
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Community Licence (where applicable)
EU Community licence for international road haulage (Regulation (EC) No 1071/2009)
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Transport Operator Licence
National authorization to operate commercial transport services
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Professional Competence Certificate
Transport manager professional competence for road haulage operations
Insurance Documentation
Confirms risk coverage for transport operations
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Motor Fleet Insurance Certificate
Current vehicle insurance covering the full fleet operating on the platform
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Goods in Transit Insurance
CMR liability coverage for goods transported under the Convention on the Contract for the International Carriage of Goods by Road
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Public Liability Insurance
Coverage for third-party liability arising from transport operations
Representative Authorization
Verifies who is authorized to act for the company
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Proof of Authority
Board resolution, power of attorney, or Articles of Association confirming authorization to register
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Representative ID Documentation
Government-issued identification for individuals registering on behalf of the company
The Verification Process
From registration to full platform access, typically 2β5 business days.
Submit Registration
Complete the online registration form with basic company information and pay the β¬300 registration fee.
Receive Document Request
CargoPay's verification team will specify exactly which documents are required based on your company's jurisdiction and profile.
Upload Documentation
Submit the requested documents through the secure platform. All uploads are encrypted and handled in accordance with GDPR.
Verification Review
The verification team reviews submitted documentation, cross-references against official registries, and validates credentials.
Approval & Access
Upon successful verification, you gain full access to the CargoPay network and can begin creating or receiving payment requests.
Typical Timeline
2β5 business days
Following receipt of all required documentation
Confidentiality and Data Protection
All documentation submitted during verification is handled in accordance with applicable data protection regulations, including GDPR (Regulation (EU) 2016/679).
Documents are used solely for verification purposes and are not shared with third parties without explicit consent. Verification data is retained only for the period required by applicable law.
Begin the Verification Process
Register your company and start the verification process today. Most applicants are approved within 2β5 business days of submitting complete documentation.
Have questions? Read the FAQ