What documents do you need to join the network?
CargoPay's value proposition hinges on the integrity of its verified carrier and shipper network. Every participant must be authenticated as a legitimate, authorised logistics operator before gaining platform access. Understanding documentation requirements upfront accelerates your onboarding and gets you moving freight faster.
Why is documentation required?
Verification is not red tape: it is what trust in the CargoPay network. In an industry where fake carrier fraud costs European logistics operators millions annually and criminal syndicates use forged credentials to impersonate legitimate hauliers, rigorous verification is non-negotiable. By requiring comprehensive documentation, CargoPay ensures every participant is a verified, accountable business entity: reducing fraud exposure, protecting your freight, and creating mutual accountability across every lane.
Standard documentation requirements
Requirements vary by company type, jurisdiction, and operational scope. The following categories represent the typical documentation requested during the verification process.
Company registration proof
Verifies legal existence and corporate standing
-
Certificate of incorporation
Or equivalent national registration document confirming legal entity status in your jurisdiction
-
Commercial register extract
Handelsregister (DE), Registre du Commerce (FR), Registrul ComerΘului (RO), Registro Mercantil (ES), or national equivalent
-
VAT registration certificate
EU VAT number for cross-border tax compliance verification via the VIES system
Operational credentials
Confirms authority to perform road haulage operations
-
Community licence (where applicable)
EU Community licence for international road haulage under Regulation (EC) No 1071/2009
-
Transport operator licence
National authorisation to operate commercial road freight services within and across EU member states
-
Professional competence certificate
Transport manager professional competence certification for road haulage operations
Insurance documentation
Confirms risk coverage for freight and transport operations
-
Motor fleet insurance certificate
Current vehicle insurance policy covering the full fleet operating on the CargoPay platform
-
Goods in transit insurance
CMR liability coverage for goods transported under the Convention on the Contract for the International Carriage of Goods by Road
-
Public liability insurance
Third-party liability coverage arising from loading, transit, and unloading operations
Representative authorisation
Verifies who is authorised to act on behalf of the company
-
Proof of authority
Board resolution, power of attorney, or Articles of Association confirming signatory authority to register on the platform
-
Representative ID documentation
Government-issued identification for individuals registering and executing transactions on behalf of the company
The verification process
From registration to full platform access: typically 2β5 business days.
Register and pay
Complete the online registration form with your company details and pay the β¬799 registration fee. As soon as the payment clears, your account moves to document verification.
Send your documents
Email the documents listed above to support@tarlabs.es with the subject: 'CargoPay Documentation Submission'.
Compliance review
Our compliance team cross-references your documentation against official registries, validates your VAT number and operating licences, and confirms your operational standing.
Stripe Connect onboarding
Once your documents are approved, you receive an email with a secure Stripe onboarding link. Stripe verifies your identity, company ownership and payout bank account.
Stripe verification completes
When you return from Stripe verification, your account is activated and a welcome email arrives with temporary login credentials, valid for 24 hours.
Typical timeline
2β5 business days
From payment to activation, with complete documentation
Confidentiality and data protection
All documentation submitted during verification is handled in strict accordance with applicable data protection regulations, including GDPR (Regulation (EU) 2016/679).
Documents are used solely for verification purposes and are never shared with third parties without explicit consent. Verification data is retained only for the period required by applicable law and securely destroyed thereafter.
Begin the verification process
Register your company and start the verification process today. Most applicants are approved within 2β5 business days of submitting complete documentation. Once verification clears you can work with any other company on the platform.
Have questions? Read the FAQ